Documentation Requirements

The Student Accessibility Services Office (SAS) views disabilities as an integral part of the rich diversity of Pasco-Hernando State College (PHSC). For that reason, we make a collaborative effort with students, staff and faculty to create an inclusive, educational environment for all students.

First-year and transfer students may initiate the accommodation process after applying to PHSC. Current students may apply at any time, however, accommodations are not retroactive. Please visit the Student Accessibility Services “Accommodation Process” for more information.

The same documentation guidelines are used and required at each PHSC campus. Please use the contact information below to contact an Student Accessibility Services staff representative most convenient to you:

Disability Documentation Guidelines

In order to provide reasonable, effective and appropriate academic accommodations to students at Pasco-Hernando State College who have disabilities, Student Accessibility Services requires students to provide current, relevant and comprehensive medical documentation of the disability and the disability’s impact on the student’s participation in a course, program, or activity.

The student will also have the opportunity to discuss the impact of the disability on his/her academic performance, as well as discuss what accommodation(s) have worked and what has not been effective during his/her appointment.

Therefore, the documentation provided by the student must include the following information:

Documentation from Professionals

  • Documentation reflects a specific diagnosis or condition and the current functional limitations or academic barriers presented by the disability; i.e., how does the disability create a barrier for the student academically?
  • Include a DSM-V or ICD-10 code where appropriate. If medications are taken, identify the side effects that impact academic performance.
  • Typed letters on official letterhead, psycho-educational evaluation reports (with scores), or neuro-psychological evaluation reports (with scores) are preferred. Letters must be signed by an evaluator qualified to make the diagnosis, and include information about license or certification, background and area of specialization.
  • Documentation must be dated and signed by the physician or evaluator and be current.
  • Please bring the appropriate documentation to the appointment with the Student Accessibility Services staff member, including the report and/or diagnostic evaluation of disability and any related documentation.

Incomplete or Insufficient Documentation of Disability

  • Hand written notes on prescription (Rx) pads are not sufficient.
  • Individualized Educational Plans (IEP) and 504 Plans, although providing historical evidence of services and accommodations, are generally not considered sufficient documentation, unless they contain required information. However, these documents may be used as a supplement to more current documentation.
  • Documentation written by family members is not sufficient.